Position Summary: The Contracts/Subcontracts Specialist is responsible for all aspects of hands-on government contract administration including the administration of contract awards, task orders, modifications, through close-out. Facilitates the execution of consulting agreements, teaming agreements and non-disclosure agreements. Duties also include the review contract documentation to ensure adherence to policies and procedures, sound business practices, and risk mitigation; and review of contract documentation to ensure accuracy and acceptability. Interaction with management and program staff to obtain necessary approvals, prepares contract and subcontract documentation packages for review/approval.

Responsibilities

• Process task order requests and facilitate the submission of task order proposals.
• Review and process contract actions (e.g. modifications, task orders, delivery orders)
• Initiate, review and distribute a wide range of contractual documents and agreements to include: Non Disclosure Agreements (NDAs), Teaming Agreements (TAs), Subcontract Agreements and Memorandum of Understandings (MOUs) with subcontractors.
• Responsible for the creation, distribution, and negotiation of all Company issued NDA's, TA's, PSA's, Task Orders and Subcontract Agreements with review by the Director of Contracts
• Responds directly to internal and external Customers regarding status of the above listed activities
• Review Prime Contract requirements and incorporate applicable flow-downs, SOW and reporting requirements to the Subcontractors/PSA holders
• Work with Program Management, Director of Contracts, and Finance/Accounting Department to ensure all requirements are captured in the resultant Subcontract/PSA.
• Assist Business Unit Leads, Director/Manager Contracts, Program Managers, and Business Development Managers in resolving subcontract/PSA/TA/NDA contractual issues.
• Initiate Subcontract close-out with Vendor
• Assist the Director of Contracts in developing and maintaining the Contracts department processes and procedures.
• Monitor contracts for compliance.
• Work independently and with limited supervision performing all contract administration for various federal government contracts and subcontracts.
• Initiate, prepare, and finalize contracts, delivery/task orders and modifications for approval.
• Assist with the performance of the contractual closeout function for all contract types.
• Maintain contract/subcontract/PSA/vendor files in accordance with company standards.
• Enter and maintain contract data into Deltek and in the Contracts Database.
• Draft correspondence to various clients including Contracting Officers and authorized ordering officers as directed by the Director of Contracts.
• Assist Business Unit Leads, Director/Manager Contracts, Program Managers, and Business Development Managers in resolving contractual issues.
• Interact frequently with internal functional support personnel, (i.e. Contracts Manager, Accounting, and HR) to ensure smooth project and program management.
• Assist in any other contract administration duties as may be required. This position will require moderate oversight from the Director of Contract

Knowledge and Skills Required

• Competency in Microsoft applications including Word, Excel, and Outlook.
• Organizational, verbal and written communication skills a must.
• Attention to detail and ability to multi-task is an asset.
• Excellent teamwork and interpersonal skills. Ability to multi-task and prioritize duties.
• Knowledge of Deltek GCS Premier preferred.
• General knowledge of Subcontract Administration and Contract Types to include Time and Material, Cost Reimbursable and Fixed Price Contracts.
• General Knowledge of the FAR and ability to independently research FAR issues during Subcontract negotiation
• Must be able to works independently and prioritize taskings

Supervision

This position will receive technical direction from and report to the Director of Contracts

Extent of Public Contact

1. Within the Corporation: Requires working cooperatively with all Sevatec employees. Ability to effectively communicate at all levels in a professional manner with the ability to resolve routine accounting-related questions and issues.
2. Outside the Corporation: Will frequently be in contact with vendors, customers, and other outside stakeholders.

Education/Training/Experience

• A Bachelors Degree is required.
• General Knowledge of U.S. Government contracting regulations is required.
• Excellent oral and written communication skills are essential.
• Strong attention to detail and good organization skills.
• Ability to meet deadlines and tight time constraints.
• 3-5 years experience in government contracting/subcontracting and/or procurement.

To apply for open positions with Sevatec, Inc., please click here for an application form. You can also e-mail your resume and cover letter to ngulati@sevatec.com and reference the job title in the subject line of your e-mail. In your cover letter, please indicate how your qualifications match the requirements of the position for which you are applying. We can also be contacted by fax at (571) 766-1301.